Job Application Letter Format in Pakistan: 3 Samples

A good job application letter can get your CV read even when hundreds of people are applying. In Pakistan, employers still ask for an application with a CV, especially for private companies, NGOs and schools. This guide shows the correct job application letter format, what to write in each paragraph and three ready samples you can adapt.

What is a job application letter?

A job application letter (also called a cover letter) is a short, formal letter that introduces you, names the post you want and explains why you are suitable. It does not repeat your entire CV. It makes the reader want to open it.

Job application letter format

Your address and the date at the top.
Receiver’s details: the name or title of the person (for example, The Manager, Human Resources), the company and its address.
Subject line: “Application for the post of [job title]”.
Salutation: “Dear Sir/Madam,” or the person’s name if you know it.
Opening paragraph: state the post and where you saw the advertisement.
Middle paragraph: summarise your qualification, skills and relevant experience.
Closing paragraph: thank the reader and request an interview.
Sign-off: “Yours sincerely,” followed by your name, phone number and email.
Enclosures: CV, certificates, CNIC copy if requested.

Tips before you write

Read the advertisement carefully and match your skills to the listed requirements.
Keep the letter to one page.
Use simple, polite English. Avoid long sentences and slang.
Address the letter to a person or department wherever possible.
Use a professional email address, such as your name, not a nickname.
Proofread twice. Spelling mistakes in the first paragraph can cost you the interview.

Sample 1: Application for a fresh graduate (office job)

House No. 12, Street 4, Gulberg, Lahore
9 November 2026

The Manager, Human Resources
ABC Trading Company, Lahore

Subject: Application for the post of Office Assistant

Dear Sir/Madam,

I am writing to apply for the post of Office Assistant advertised on your company website. I recently completed my BCom with a first division and have strong skills in MS Office and written communication.

During my final year, I completed a two-month internship at a local accounting office, where I maintained records, prepared simple reports and handled customer calls. I am organised, punctual and able to learn quickly.

I have attached my CV and certificates. I would be grateful for an opportunity to attend an interview. Thank you for your time and consideration.

Yours sincerely,
Ali Raza
0300-0000000 | aliraza@example.com

Sample 2: Application for a teaching post

Subject: Application for the post of Primary School Teacher

Dear Principal,

I have learnt of a vacancy for a Primary School Teacher at your school and wish to apply. I hold an MA in English and a B.Ed., and I have two years of experience teaching English to students of classes 3 to 5.

I use activities, stories and short quizzes to keep children engaged, and I regularly communicate with parents about progress. I believe my patience and creativity would be useful in your school.

My CV and certificates are enclosed. I would welcome the chance to give a demo lesson or attend an interview.

Yours sincerely,
Sana Malik

Sample 3: Application in response to a government advertisement

For most government jobs, you apply through an online portal, not by letter. However, some departments still ask for a handwritten or typed application with attested documents. In that case, begin with: “With reference to your advertisement published in [newspaper] dated [date], I wish to apply for the post of [post title] (BPS-__).” Then list your qualification, domicile and age, and enclose attested copies. See how to apply for government jobs in Pakistan and check the latest openings, such as the PPSC Intelligence Officer posts.

Common mistakes to avoid

Copying a sample word for word
Writing “To whom it may concern” without trying to find a name
Listing duties instead of achievements
Talking only about what you want, not what you can offer
Sending the same letter to every company

Next steps

Your letter works together with your CV. Learn how to write a simple, effective CV, prepare with interview tips for freshers, and send your application with a clear email, as explained in how to write a professional email. Beware of fake offers that ask for money: read how to spot a fake job advertisement.

Frequently asked questions

Is a cover letter necessary if I send a CV?

Not always, but it helps, especially when the advertisement asks for an application or when you want to explain a gap or a career change.

How long should an application letter be?

One page, usually 150 to 250 words.

Should I write by hand or type?

Type it unless the employer asks for a handwritten letter. Use a clean font such as Arial or Times New Roman.