Leave Application for School: Format + 7 Easy Samples

Every student needs to write a leave application for school at some point, whether for fever, a family wedding or an urgent piece of work at home. Teachers do not expect a long letter. They expect a short, polite and correctly formatted request that tells them who is absent, for how long and why.

This guide gives you the standard leave application format, explains each part, and provides seven samples you can adapt, including sick leave applications and applications written by parents.

Leave application format

A school application follows the formal letter format. Write it in this order:

Receiver: To, The Principal (or Headmaster/Headmistress), name of school, city.
Subject: one line, such as Application for sick leave.
Salutation: Respected Sir/Madam,
Body: two or three short sentences: who you are, the reason, and the exact dates.
Closing request: I shall be very thankful to you.
Sign-off: Yours obediently, name, class, section and roll number.
Date.

Tips that make an application acceptable

Give exact dates: from 6 October to 8 October 2026 is better than for three days.
Keep the reason honest and brief. Teachers notice exaggeration.
Attach a doctor’s note when leave is longer than two or three days.
Submit it before the leave if possible, or on the first day back.
Write neatly. Many schools in Pakistan still keep paper applications in the class record.

Sample 1: Sick leave application (by student)

To,
The Principal,
Government High School, Lahore.

Subject: Application for sick leave

Respected Sir,

With due respect, I state that I am suffering from fever since last night and the doctor has advised me to rest. Therefore, I am unable to attend school. Kindly grant me leave for two days, from 6 October to 7 October 2026.

I shall be very thankful to you.

Yours obediently,
Ali Raza
Class 9, Section B, Roll No. 14
Dated: 6 October 2026

Sample 2: One-day leave application

To,
The Headmistress,
Model School for Girls, Multan.

Subject: Application for one day leave

Respected Madam,

I respectfully state that I have an urgent piece of work at home today. Therefore, I cannot come to school. Please grant me leave for one day only, 6 October 2026.

Thank you.

Yours obediently,
Ayesha Khan, Class 7-A, Roll No. 22

Sample 3: Leave for a family wedding

Subject: Application for leave to attend my brother’s wedding

Respected Sir,

I humbly request that my elder brother’s wedding is being held in Faisalabad from 10 to 12 October 2026, and my whole family will attend. Kindly grant me leave for three days. I will complete the missed work after returning.

Yours obediently, (name, class, roll number)

Sample 4: Sick leave application from a parent

To,
The Class Teacher,
Class 4-C, City Public School, Rawalpindi.

Subject: Sick leave for my son

Respected Madam,

My son, Hamza Ahmed, a student of Class 4-C (Roll No. 9), has a high fever and the doctor has advised three days of bed rest. Kindly grant him leave from 6 to 8 October 2026. A copy of the doctor’s prescription is attached.

Regards,
Ahmed Saleem (father)
Phone: 03XX-XXXXXXX

Sample 5: Leave application due to an emergency at home

Subject: Application for urgent leave

Respected Sir, I respectfully state that my grandmother is seriously ill and I have to go to our village with my family. Kindly grant me leave for four days, from 6 to 9 October 2026. Yours obediently, (name, class, roll number)

Sample 6: Leave for a medical appointment (half day)

Subject: Application for half-day leave

Respected Madam, I have a dental appointment at 11 a.m. today. Kindly allow me to leave school after the third period. My father will pick me up. Yours obediently, (name, class, roll number)

Sample 7: Email leave application

Many private schools accept email or app messages. Keep the same structure:

Subject: Sick leave request: Sara Ali, Class 8-B, 6-7 October 2026

Dear Ma’am, Sara has a fever and will be absent on 6 and 7 October 2026. We will send the doctor’s note when she returns. Kind regards, Ali Hassan (father), 03XX-XXXXXXX

Common mistakes to avoid

Missing class, section or roll number, which makes the record hard to file.
Writing kindly grant me leave for some days without dates.
Using informal language such as Hi Sir on a paper application.
Copying the same reason every time. Teachers keep records.

Applications for character certificates and other documents follow a similar pattern. See our character certificate format guide for samples.

Frequently asked questions

Who should a leave application be addressed to?

Usually the principal or headmaster. In many schools, short leave of one or two days can go to the class teacher. Follow your school’s rule.

Can I write a leave application in Urdu?

Yes. Most schools in Pakistan accept applications in Urdu or English. Use the same structure: receiver, subject, request, dates and your details.

Is a medical certificate necessary?

For one or two days it is usually not required. For longer sick leave, or during exams, schools often ask for a doctor’s note.